Office of Financial Aid

Students enrolled in courses impacted by CPoS will be notified via their Dusty email.

All types of federal financial aid, such as Pell Grant, SEOG Grant, TEACH Grant, Work Study, Direct Student Loans, and PLUS Loans, will only be paid based on the courses that count towards the student’s degree plan.

Students can always view if their courses count toward their degree requirements in Degree Works. Courses in the “Courses Not Used” are not counted toward financial aid eligibility.

There is no financial aid appeal process for courses that do not count toward your program of study. However, if your academic advisor has approved a course to apply toward your degree requirements, your advisor must submit a Course Substitution form to the Registrar’s Office. Degree Works must reflect this approval before the semester’s census date. Please allow time for the updates approved by all necessary parties to be reflected in the system.

If a student did not earn a passing grade for a course (e.g., grades of F, W, or NC), they may retake it to earn credit. The hours for a retake will be included in the calculation for financial aid eligibility.

Only the declared program of study (major, minor, and concentration) for the given semester will be used when evaluating courses for financial aid eligibility. Courses only counting toward majors, minors, or concentrations declared for a future term will not count for financial aid.

Changes to a student’s declared program of study should be made as early as possible to avoid impacts to financial aid, but they should be submitted no later than 5 business days before the Census date of the semester. Requests to modify a student’s program of study submitted after this date might not be processed before the final financial aid checks are run on the Census date. Important dates, including the Census date, can be viewed in the academic calendar for the given term.

Only courses that are part of the program of study count toward federal financial aid eligibility. Students who cannot reach full-time enrollment status based on the hours remaining for their degree should contact the financial aid office to see how their aid is impacted.

Federal financial aid will be disbursed based on the 8 credit hours that apply towards your officially declared program of study. The Federal Pell Grant will be adjusted to eligible hours. You may be eligible to receive federal loans because you are enrolled at least half-time status in eligible coursework. Your state and institutional aid will be based on full-time enrollment if applicable.

You will be offered full-time financial aid as long as you remain enrolled full-time in courses that apply toward your degree.

You can contact the Office of Financial Aid if the prerequisite is listed as a required course for your program.

Degree Works should properly identify crossover courses, including electives. Even with a double major, you must be enrolled in required courses to be eligible for federal aid.

If a minor is required for your degree program, the courses counting toward the minor are eligible to count toward financial aid.

If you are pursuing an optional minor, the minor coursework would also need to count toward your general degree requirements (Core, Major, or required free elective hours) to be eligible for financial aid.

Minors must be officially declared by the Census date for a term for the courses to count. Courses taken toward an undeclared minor will not count in the financial aid evaluation process.

Undergraduate students with an Undeclared program of study may only include courses that count toward the Core Curriculum toward their financial aid eligibility requirements. Exploratory students should seek to declare their major as early as possible to avoid impacts to their financial aid.