Office of the University Registrar

Dropping/Withdrawing

Dropping a Course

Definition: A student is "dropping" a course or courses if he or she remains enrolled in a minimum of one (1) semester credit hour after all course drops have been completed. If dropping all courses, see the section on Withdrawal from the University below.

Last day to drop a course:

For other important dates visit our Academic Calendar .

Procedures

1. Complete Registration/Drop Form (pre-census date) or Drop Form (post-census date) in Office of the University Registrar; or
2. Drop using Uconnect, before the final late registration date.

Student should verify the drop has been processed as soon as possible by checking his or her schedule through Uconnect.

Withdrawal from the University

DEFINITION: Students who drop all classes for which they are enrolled are considered to have withdrawn from the university for that semester.

Students who find it necessary to withdraw from all courses must notify the Office of the University Registrar in Zaffirini Success Center 121. Refer to the Refund of Fees section of the catalog for refund schedules.

Important Note:
Drops or withdrawals are student initiated through the above procedures only; not attending class does not initiate a drop, withdrawal, or refund, and may result in failing grades.

Financial Aid

FINANCIAL AID IMPACT OF DROPPING OR WITHDRAWAL

• Approval required from staff at the Office of Financial Aid
• Exit counseling required for federal student loan if withdrawing or reducing load to less than 6 hours.
• Call 956.26.2225 for further information.

Absence From Class

It is assumed that a vital part of every student's education is regular attendance of class meetings. Every faculty member keeps a current attendance record on all students. Any absences tend to lower the quality of a student's work in a course, and frequent or persistent absences may preclude a passing grade or cause a student to be dropped from one or more courses by the respective faculty with approval of his or her Chair and Dean.

A student who abandons courses without officially withdrawing will receive a grade of "F" in each course, regardless of when that student ceases to attend classes (See Refund of Fees).

Minimum Grade Point Average for Good Standing

UNDERGRADUATE
To be in good standing, an UNDERGRADUATE student must have a 2.0 grade-point average on his/her cumulative record as well as on his/her current semester record.

GRADUATE
To be in good standing, a GRADUATE student must have a 3.0 grade-point average on his/her cumulative record as well as on his/her current semester record.

GRADE POINT AVERAGE CALCULATION

SEMESTER
The grade point average for a semester is computed by dividing the total grade points earned by the number of hours of "A", "B", "C", "D", and "F".

CUMULATIVE
The cumulative, or overall, grade point average is computed by dividing the total grade points earned by the number of hours of "A", "B", "C", "D", and "F". Transferred hours, as well as hours earned from Texas A&M International University, are included.

Academic Probation

UNDERGRADUATE
An UNDERGRADUATE student will be placed in academic probation if his or her cumulative grade point average is below a "C" (2.0/4.0) or if work for any semester falls below a "C".

GRADUATE
A GRADUATE student will be placed in academic probation if his or her cumulative grade point average is below a "B" (3.0/4.0) or if work for any semester falls below a "B".

Removing Academic Probation
A student who has been placed on academic probation will be removed from such probation at the conclusion of the semester or summer term at Texas A&M International University when the cumulative grade point average required for their classification, and the current semester has been achieved.

Academic Suspension (Enforced Withdrawal)
Students who have been placed on Academic Probation, and fail to achieve the minimum institutional cumulative grade point average during the next long semester will be placed on Academic Suspension. Students on Academic Suspension will be required to sit out one long semester and may re-enroll after such absence under Academic Probation. Prior to enrolling, the returning student must meet with an academic advisor to develop an academic improvement plan. The advisor will then meet with the student throughout the semester to monitor the student’s progress in meeting established goals and determine appropriate subsequent actions.

The student may appeal the Academic Suspension to the Dean of the College/School, or the Dean’s designate, in which he/she is pursuing a degree by submitting a petition for academic reinstatement and a student self assessment. If the petition is approved, the student will be permitted to enroll on Academic Probation. Prior to enrolling, the returning student must meet with the dean to develop an academic improvement plan. The dean or designate will meet with the student throughout the semester to monitor the student’s progress in meeting established goals and determine appropriate subsequent actions.

Refund of Fees

Withdrawal from University
A student who officially withdraws from the University may request a refund on tuition and refundable fees according to the following schedule as defined in the State of Texas Education Code:

FALL OR SPRING SEMESTER OR A SUMMER TERM OF 10 WEEKS OR LONGER

100% prior to the first class day
80% during the first five class days
70% during the second five class days
50% during the third five class days
25% during the fourth five class days

TERM OR SESSION OF MORE THAN FIVE WEEKS BUT LESS THAN 10 WEEKS

100% prior to the first class day
80% during the first, second or third class day
50% during the fourth, fifth, or sixth class day
No refund during the seventh class day or thereafter

TERM OR SESSION OF FIVE WEEKS OR LESS

100% prior to the first class day
80% during the first class day
50% during the second class day
No refund during the third class day or thereafter

Reduced Course Load

Students who reduce their semester credit hour load by officially dropping a course or courses and who remain enrolled in the institution will have applicable tuition and fees refunded according to the following schedule:

FALL AND SPRING SEMESTERS:

During the first twelve University class days 100%
After the twelfth University class day NONE

SUMMER SESSIONS:

During the first four University class days 100%
After the fourth University class day NONE

Additional Refund Provisions

1. Refund of tuition and fees will be processed based on the date of the student withdrawal after the student has officially withdrawn through the Office of the University Registrar.
2. Fees will not be refunded earlier than two weeks after the date of payment indicated on the student’s receipt. Refunds will be sent for processing with BankMobile Disbursements, a technology solution, powered by BMTX, Inc.
3. A student who pays for the current term registration and must withdraw due to previous term performance will receive a refund according to the schedule.
4. The first class day of each term is always the first official University day of classes, not the first day of the individual’s class. A refund is based on the day of the drop/withdrawal, regardless of the date the class first meets.